Agenda Annual Meeting of Parish Council 14.5.26
Scamblesby with Cawkwell Parish Council
NOTICE OF MEETING
Dear Councillor
You are hereby summoned to attend the Annual Meeting of Scamblesby with Cawkwell Parish Council. It will be held on Thursday 14 May 2026 commencing after the Annual Meeting with Parishioners. The meeting is expected to start at approximately 7.30pm at Scamblesby Village Hall but will run on from the Meeting with Parishioners starting at 7.00 pm.
Business to be dealt with at the meeting is listed in the agenda. Official meeting will start at 7.30 or at the conclusion of the public forum whichever is sooner. All councillors should be present by 7.00pm.
PUBLIC FORUM – Public Participation (maximum 10 minutes) - Members of the public will be invited to comment on any of the items on the agenda or any item they may wish to raise, those items not on the agenda will not be debated but referred if appropriate to the next meeting
Viv Davies - Clerk to the Council Date: 22 April 2026
AGENDA
1. To elect a Chairman. Chairman to sign declaration of acceptance of office.
2. To elect a Vice Chairman.
3. Apologies for absence and reasons given
4. Chairman’s remarks
5. Declaration of interests and requests for dispensations - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act
6. To confirm and sign the minutes of the meeting held on 23 February 2026
7. To approve the payments for May 2025
8. ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN 2025-2026
a)To note the Annual Financial Report. 2025 - 2026
b) To note the annual Bank Reconciliation 2025 - 2026
c) To Execute Certificate of Exemption 2025 – 2026
To consider if the Parish Council is exempt from a Limited Assurance Review.
To resolve to declare that the Parish council is exempt from A Limited Review.
d) To Execute review of effectiveness of internal audit 2025 – 2026
e) To Execute Annual Governance Statement 2025 – 2026
To carry out a review of the effectiveness of the system of internal control and prepare the Annual Governance Statement.
To consider the findings of the and approve the Annual Governance Statement by resolution
To Approve the statement explaining why the parish council has not met Assertation 10.
f) To Approve Accounting Statements 2025 – 2026
To consider the Accounting Statements by the members meeting as a whole;
To approve the Accounting Statements by resolution;
To ensure the Accounting Statements are signed and dated by the person presiding at the meeting at which that approval is given.
g) To Execute the Notice of Public Rights 2025 - 2026
h) To note the Variances 2025-26
I) To note the summary of income 2025-2026
j) To note the payments over £100.
9. To discuss the refurbishment of the telephone kiosk and Bus Shelter.
Possible grant for bus shelter.