Minutes Annual Meeting of Parish Council 14 May 2026
Scamblesby with Cawkwell Parish Council.
NOTES OF MEETING
Minutes of the ANNUAL meeting held at Scamblesby Village Hall on Thursday 14 May 2026 commencing at 7.30pm.
Present: Mr R Gleeson (Chairman), Cllr P Myers, Cllr J Duncumb (Vice Chairman), Cllr J W Turbin
In attendance , Mrs V Davies, Clerk,
No members of the public present.
Viv Davies Clerk 07795822701 Date: 14/5/2026
11/2026 ELECTION OF CHAIRMAN
Proposed Cllr Duncumb, seconded Cllr Turbin to re-elect Cllr Gleeson as Chairman. Cllr Gleeson signed the acceptance of office.
12/2026 ELECTION OF VICE CHAIRMAN
Proposed Cllr Gleeson, seconded Cllr Myers that Cllr Duncumb be re-elected as vice Chairman. Cllr Duncumb signed the acceptance of office.
13/2026 APOLOGIES FOR ABSENCE AND REASONS GIVEN.
Apologies were received from Cllr D Simpson (also ELDC),
14/2026 DECLARATION OF INTERESTS AND REQUESTS FOR DISPENSATIONS - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act.
There were no declarations of interest.
15/2026 CHAIRMAN'S REMARKS AND CLERKS REPORTS
There was no update.
16/2026 TO CONFIRM AND SIGN THE MINUTES OF THE MEETING HELD ON 23 FEBRUARY 2026.
Cllr Turbin proposed, Cllr Gleeson seconded acceptance of the minutes. Cllr Gleeson signed the minutes.
17/2026 TO APPROVE THE PAYMENTS FOR MAY 2026
Cllr Gleeson proposed, Cllr Myers seconded and Cllrs unanimously approved the following payments:-
Cheque No Payee
100283 Zurich Insurance £250.93
100284 Information Commissioner £52.00
100285 V Davies Clerk Salary
Plus expenses £578.34
100286 St Martins Church £600.00
100290 Riverside Accounting £50.00
18.2026 ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN 2025-2026
a)To note the Annual Financial Report. 2025 – 2026
Cllrs noted the Annual Financial Report. Proposed Cllr Gleeson Seconded Cllr Myers and unanimously agreed by all Cllrs to approve the Annual Financial Report.
b) To note the annual Bank Reconciliation 2025 – 2026
Proposed Cllr Gleeson seconded Cllr Duncumb and unanimously agreed by all Cllrs to approve the Annual Bank Reconciliation.
c) To Execute Certificate of Exemption 2025 – 2026
The Parish Council declared itself as exempt from exempt from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015. Proposed Cllr Gleeson, Seconded Cllr Myers and unanimously resolved by all Cllrs to declare the Parish Council as exempt from a limited assurance review. The Certificate of Exemption was signed by the Chairman and the Clerk.
d) To Execute review of effectiveness of internal audit 2025 – 2026
Cllrs considered the internal audit and took action to address items raised. Proposed Cllr Gleeson seconded Cllr Turbin and unanimously approved by all Cllrs to approve the Internal Audit Report.
e) To Execute Annual Governance Statement 2025 – 2026
The Council as a whole reviewed the effectiveness of the system of internal control and considered the findings. The Council prepared the Annual Governance Statement (Section 1 of the Annual Return). Proposed Cllr Gleeson seconded Cllr Duncumb and approved by all Cllrs to approve the Annual Governance Statement.
Resolution
The council approved the annual Governance Statement which was signed by Cllr Gleeson and the clerk on behalf of the Council.
The council approved the annual Governance Statement which was signed by Cllr Gleeson and the clerk on behalf of the Council.
f) TO APPROVE THE ACCOUNTING STATEMENTS
The Parish Council considered the Accounting Statements. Proposed Cllr Gleeson, seconded Cllr Duncumb and agreed by resolution by all councillors to approve the Accounting Statements.
The Accounting Statements were signed and dated by the Chairman.
g) To Execute the Notice of Public Rights 2025 – 2026
Cllrs resolved that the dates that the public could exercise their rights to view the accounts would be Wednesday 3 June 2026 to Tuesday 14 July 2026
h) To note the Variances 2025-26
Cllrs noted the variances and the explanations for the variances between the income and expenditure for 2025-2026 compared to 2023-2024. Proposed Cllr Gleeson seconded Cllr Turbin and approved by all councillors to approve the variances.
i) Summary of Income 2025-2026
Cllrs noted the summary of income.
j) To note the payments over £100.
Cllrs noted the payments over £100.
19/2026 TO DISCUSS REFURBISHMENT OF THE BUS SHELTER
Cllr Simpson would explore possible grant funding opportunities to refurbish the bus shelter.
20/2026 ANY OTHER BUSINESS.
The Parish Council noted that the Green Man had been purchased.
21.2026 DATE OF NEXT MEETING
The meeting closed at 8.15 pm.