Minutes Annual Meeting of Parish Council 15 May 2024
Scamblesby with Cawkwell Parish Council.
NOTES OF MEETING
Minutes of the ANNUAL meeting held at Scamblesby Village Hall on Wednesday 15 May 2024 commencing at 8.20pm after the Annual Meeting with Parishioners..
Present: Cllr J Duncumb, Cllr R Gleeson, Cllr P R Myers, Cllr J W Turbin, Cllr D Simpson (also ELDC)
In attendance , Mrs V Davies, Clerk
No members of the public present.
Viv Davies Clerk 07795822701 Date: 15/5/2024
PUBLIC FORUM – Public Participation (maximum 10 minutes)
There was no public forum as no public were present.
11/2024 ELECTION OF CHAIR OF PARISH COUNCILLOR
Proposed Cllr Simpson, seconded Cllr Myers that Cllr Gleeson be elected as chairman of the Parish Council.
12/2024 ELECTION OF VICE CHAIRMAN
Proposed Cllr Gleeson, seconded Cllr Myers the election of Cllr Duncumb as vice chairman.
13/2024 APOLOGIES FOR ABSENCE AND REASONS GIVEN.
There were no apologies.
14/2024 DECLARATION OF INTERESTS AND REQUESTS FOR DISPENSATIONS - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act.
There were no declarations of interest.
15/2024 CHAIRMAN'S REMARKS AND CLERKS REPORTS
The clerk reported the carry forward 1.4.24 was £2885.20.
16/2024 TO CONFIRM AND SIGN THE MINUTES OF THE MEETING HELD ON 27 MARCH 2024.
Cllr Simpson proposed, Cllr Gleeson seconded acceptance of the minutes. Cllr Gleeson signed the minutes.
17/2024 TO APPROVE THE PAYMENTS FOR JUNE 2024
Cllr Simpson proposed, Cllr Gleeson seconded and Cllrs unanimously approved the following payments:-
Invoice No Cheque No Payee £
1 100250 Information Commissioner 40.00
2 100251 Zurich Insurance £244.65
3. 100252 Scamblesby Village Hall £14.00
4 100253 V Davies, Clerk Salary £517.44
and reimbursement
5 100254 Riverside Accounting £40.00
18/2024 ANNUAL RETURN 2023-2024
a)To note the Annual Financial Report. 2023 – 2024
Cllrs noted the Annual Financial Report. Proposed Cllr Myers, Seconded Cllr Turbin and unanimously agreed by all Cllrs to approve the Annual Financial Report.
b) To note the annual Bank Reconciliation 2023 – 2024
Proposed Cllr Simpson, seconded Cllr Duncumb and unanimously agreed by all Cllrs to approve the Annual Bank Reconciliation.
c) To Execute Certificate of Exemption 2023 – 2024
The Parish Council declared itself as exempt from exempt from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015. Proposed Cllr Gleeson, Seconded Cllr Myers and unanimously agreed by all Cllrs. The certificate of Exemption was signed by the Chairman and the Clerk.
d) To Execute review of effectiveness of internal audit 2023 – 2024
Cllrs considered the internal audit. No issues were raised. Proposed Cllr Gleeson, seconded Cllr Simpson and unanimously approved by all Cllrs to approve the Internal Audit Report.
e) To Execute Annual Governance Statement 2023 – 2024
The Council as a whole considered the effectiveness of the system of internal control and prepared the Annual Governance Statement (Section 1 of the Annual Return). Proposed Cllr Simpson seconded Cllr Myers to approve the Annual Governance Statement.
Resolution
The council approved the annual Governance Statement which would be signed by the Chairman and the clerk on behalf of the Council.
The council approved the annual Governance Statement which would be signed by the Chairman and the clerk on behalf of the Council.
f) To Approve Accounting Statements 2023 - 2024
The council as a whole considered the accounting statements (Section 2 Accounting Statements 2023/24). Proposed Cllr Turbin seconded Cllr Duncumb and approved by all Cllrs the approval of the Accounting Statement.
Resolution:
The Parish Council approved the Accounting Statement. The statement was signed by the Chairman and clerk.
h) To Execute the Notice of Public Rights 2023 – 2024
Cllrs resolved that the dates that the public could exercise their rights to view the accounts would be Monday Monday 3 June 2024 to Friday 12 July 2024
i) To note the Variances 2023-24
Cllrs noted the variances and the explanations for the variances between the income and expenditure for 2023-2024 compared to 2022-2023. Proposed Cllr seconded Cllr Myers and agreed by all Cllrs. .
j) Summary of Income 2023-2024
Cllrs noted the summary of income.
19/2024.TO RATIFY POLICIES
Proposed Cllr Gleeson seconded Cllr Duncumb and agreed by all Cllrs to ratify the policies below:-
Financial Regulations
Standing Orders
Risk Assessment. This would be updated when the telephone kiosk is completed.
20/2024 TO DISCUSS THE REFURBISHMENT OF THE TELEPHONE KIOSK AND BUS SHELTER
This was discussed in the Annual Parish meeting with parishioners.
21/2024 TO NOMINATE THE GREEN MAN PUBLIC HOUSE AS AN ASSET OF COMMUNITY VALUE
Proposed Cllr Gleeson Seconded Cllr Simpson and agreed by all Councillors to nominate the Green Man Public House, Scamblesby as an Asset of Community Value. The clerk had submitted an initial application and would send the information requested by the East Lindsey District Council property department.
22/2024. PLANNING APPLICATIONS
N/149/00530/24 GREEN MAN INN, OLD MAIN ROAD, SCAMBLESBY, LOUTH, LN11 9XGPlanning Permission - Change of use and conversion of the existing public house to a dwelling with associated detached garage, and erection of a detached dwelling with attached garage on the site of the former car park.
This had been discussed at the meeting with parishioners. The Parish council would submit an objection.
23/2024 DATE OF NEXT MEETING
The next meeting would take place on 4 September 2024.
The meeting closed at 8.36 pm.