Minutes 7 June 2023
Scamblesby with Cawkwell Parish Council.
NOTES OF MEETING
Minutes of the meeting held at Wolds Methodist Centre, Chapel Lane, Scamblesby on
Wednesday 7 June 2023 commencing at 7.30pm.
Present: Cllr J Duncumb, Cllr R Gleeson, Cllr P R Myers,
In attendance , Mrs V Davies, Clerk
No members of the public present.
Viv Davies Clerk 07795822701 Date: 7/6/2023
PUBLIC FORUM – Public Participation (maximum 10 minutes)
There was no public forum as there were no members of the public.
13/2023 APOLOGIES FOR ABSENCE AND REASONS GIVEN.
No apologies from elected councillors.
13b/2023 ELECTION OF CHAIR OF PARISH COUNCILLOR
Proposed Cllr Duncumb, seconded Cllr Myers that Cllr Gleeson be elected as chairman of the Parish Council.
13c/2023 ELECTION OF VICE CHAIRMAN
Proposed Cllr Gleeson, seconded Cllr Myers the election of Cllr Duncumb as vice chairman.
14/2023 CO-OPTION OF COUNCILLORS
Proposed Cllr Gleeson Seconded Cllr Myers the co-option of Daniel Simpson and Will Turbin onto the Parish council. The Parish Council resolved that they could complete their acceptance of office prior to the September meeting.
15/2023 DECLARATION OF INTERESTS AND REQUESTS FOR DISPENSATIONS - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act.
Cllr Gleeson declared an interest as he is a tenant of the planning applicant.
16/2023 CHAIRMAN'S REMARKS AND CLERKS REPORTS
Parishioners had asked about the glass refuse collection. Glass collection was now from properties.
The clerk reported the carry forward 1.4.23 was £2381.77.
There was issue with a hole in the road near the old shop. Cllr Gleeson would raise a highways fault report. The clerk would also contact highways and ELDC Simpson.
There was an incident of youths around the properties. Parishioners would be advised to be vigilant.
17/2023 TO CONFIRM AND SIGN THE MINUTES OF THE MEETING HELD ON 8 MARCH 2023.
Cllr Simpson proposed, Cllr Gleeson seconded acceptance of the minutes. Cllr Gleeson signed the minutes.
18/2023 TO APPROVE THE PAYMENTS FOR JUNE 2023
Cllr Simpson proposed, Cllr Gleeson seconded and Cllrs unanimously approved the following payments:-
Invoice No Cheque No Payee £
2 100233 Zurich Insurance £208.14 Paid 17.4.23
3 100234 Information Commissioner £40.00 Paid 17.4.23
4 100235 V Davies Clerk Salary and Expenses £489.85
5 100236 Wolds Methodist Centre £32.00
6 1000237 Riverside Accounting £40.00
7 100238 St Martins Church £100.
8 100239 St Martins Church £300
9. 100240 Scamblesby Village Hall £100
Bank Charges
15.4.23 £11.00
19/2023 ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN
a)To note the Annual Financial Report. 2022 – 2023
Cllrs noted the Annual Financial Report. Proposed Cllr Gleeson Seconded Cllr Duncumb and unanimously agreed by all Cllrs to approve the Annual Financial Report.
b) To note the annual Bank Reconciliation 2022 – 2023
Proposed Cllr Gleeson Seconded Cllr Myers and unanimously agreed by all Cllrs to approve the Annual Bank Reconciliation.
c) To Execute Certificate of Exemption 2022 – 2023
The Parish Council declared itself ans exempt from exempt from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015. Proposed Cllr Gleeson Seconded Cllr Duncumb and unanimously agreed by all Cllrs.
d) To Execute review of effectiveness of internal audit 2022 – 2023
Cllrs considered the internal audit. Proposed Cllr Gleeson, Seconded Cllr Myers and unanimously approved by all Cllrs to approve the Internal Audit Report.
e) To Execute Annual Governance Statement 2022 – 2023
The Council as a whole considered the effectiveness of the system of internal control and prepared the Annual Governance Statement (Section 1 of the Annual Return). Cllrs approved the Annual Governance Statement.
Resolution
The council approved the annual Governance Statement which would be signed by Cllr Gleeson and the clerk on behalf of the Council.
The council approved the annual Governance Statement which would be signed by Cllr Gleeson and the clerk on behalf of the Council.
f) To Approve Accounting Statements 2022 - 2023
The council as a whole considered the accounting statements (Section 2 Accounting Statements 2022/23). Proposed Cllr Gleeson seconded Cllr Myers and approved by all Cllrs the approval of the Accounting Statement.
Resolution:
The Parish Council approved the Accounting Statement. The statement would be signed by the Chairman and clerk.
g) To Execute the Notice of Public Rights 2022 – 2023
The dates that the public could exercise their rights to view the accounts would be
Friday 9 June 2023 to Friday 21 July 2023
h) To note the Variances 2022-23
Cllrs noted the variances.
I) Summary of Income 2022-2034
Cllrs noted the summary of income.
20/2023 .TO RATIFY STANDING ORDERS
Proposed Cllr Gleeson, seconded Cllr Duncumb to ratify the Standing Orders.
21/2023 TO DISCUSS THE REFURBISHMENT OF THE TELEPHONE KIOSK
A working party would be arranged in June/July to refurbish the telephone kiosk.
22/2023 TO DISCUSS THE CONDITION OF THE BUS SHELTER.
The bus shelter would also be addressed by a working party.
23/2023. PLANNING APPLICATIONS
N/149/00206/23. Planning Permission - Change of use of temporary pasture land to site a movable glamping unit in the form of 2no. double-decker buses. LAND AT HIGHFIELD FARM, CADWELL. The parish council had raised no objections.
24/2023 DATE OF NEXT MEETING
The next meeting would take place on Thursday 14 September 2023.
11/2023 ANY OTHER BUSINESS
12/2023 DATE OF NEXT MEETING. Wednesday .
The meeting closed at 8.36 pm.