Minutes 7 June 2021
Scamblesby with Cawkwell Parish Council.
NOTES OF MEETING
Minutes of the Annual meeting held at Wolds Methodist Centre, Chapel Lane, Scamblesby on Monday 8 June 2021 commencing at 8.00pm.
In attendance Cllrs PR Myers, R.Geeson, JW Turbin, J.Duncumb, D.Simpson.
Viv Davies Clerk 07795822701 Date: 7/06/2021
19/2021 ELECTION OF CHAIRMAN
Cllr Turbin, proposed, Cllr Duncumb seconded to elect Cllr Simpson as Chairman. This was unanimously agreed by all Cllrs.
20/2021 APOLOGIES FOR ABSENCE AND REASONS GIVEN.
21/2021 DECLARATION OF INTERESTS AND REQUESTS FOR DISPENSATIONS - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act. None received.
22/2021 TO CONFIRM AND SIGN THE MINUTES OF THE MEETING HELD ON 27 MAY 2021.
Cllr Turbin proposed, Cllr Duncumb seconded acceptance of the minutes. Cllr Simpson signed the minutes.
23/2021 PUBLIC FORUM – Public Participation (maximum 10 minutes)
There were no members o the public present.
A) TO EXECUTE ANNUAL GOVERNANCE STATEMENT
The Council as a whole considered the effectiveness of the system of internal control and prepared the Annual Governance Statement (Section 1 of the Annual Return). Cllrs approved the Annual Governance Statement.
Resolution. Proposed Cllr Simpson, seconded Cllr Myers and unanimously approved by all Cllrs to approve the annual Governance Statement which would be signed by Cllr Simpson and the clerk on behalf of the Council
B) TO APPROVE ACCOUNTING STATEMENTS
The council as a whole considered the accounting statements (Section 2 Accounting Statements 2020/21). Proposed Cllr Turbin seconded Cllr Duncumb and approved by all Cllrs to approve the Accounting Statement.
Resolution:
The Parish Council approved the Accounting Statement. The statement would be signed by the Chairman and clerk.
C) TO EXECUTE CERTIFICATE OF EXEMPTION
The parish council certified itself as exempt from a limited assurance review under
Section 9 of the Local Audit (Smaller Authorities) Regulations 2015 and completed a Certificate of Exemption. Cllr Simpson proposed, Cllr Geeson seconded and this was unanimously approved by all Cllrs. The statement would be signed by the Chairman and clerk.
D) TO EXECUTE REVIEW OF EFFECTIVENESS OF INTERNAL AUDIT
The internal audit would take place as soon as possible. This would be an agenda item at the next meeting.
E) TO EXECUTE THE NOTICE OF PUBLIC RIGHTS
The dates that the public could exercise their rights to view the accounts would be Monday 14 June 2021 to Friday 23 July 2021. Proposed Cllr Simpson, seconded Cllr Turbin and approved by all Cllrs.
F) TO NOTE THE VARIANCES 2020-21
Cllrs noted the Variances. Proposed Cllr Simpson seconded Cllr Duncumb and approved by all Cllrs.
G) TO NOTE THE ANNUAL BANK RECONCILIATION
Cllrs noted the annual Bank Reconciliation. Proposed Cllr Simpson, seconded Cllr Myers and approved by all Cllrs.
H) TO NOTE THE ANNUAL FINANCIAL REPORT.
Cllrs noted the Annual Financial Report. Proposed Cllr Duncumb, seconded Cllr Simpson and approved by all Cllrs.
25/2021 To Approve Cheques for signature
Cllr Turbin proposed, Cllr Duncumb seconded and Cllrs unanimously approved the following cheques for payment.
100150 – Zurich Insurance. £196.99. - Insurance Renewal.
100151 - Wolds Methodist Centre. £15.00 – Room Hire.
26/2021. Agree time and date for the Annual Meeting with Parishioners.
This would be agreed by email.
The meeting closed at 8.22pm.
The above meeting took take place at the Wolds Methodist Centre, Chapel Lane, Scamblesby and complied with Covid 19 regulations and in all respects to the conditions of hire the of the facility.